(Tips) General Instructions For Filling The UPSC Application Form

General Instructions For Filling The Application Form

1) Candidates must read the detailed “Instructions and Additional Information to Candidates for Recruitment by Selection” before filling up Part-I  and Part-II of the application form. He must fill the form strictly according to the instructions.

2) CANDIDDATE MUST ENSURE THAT NO COLUMN IS LEFT BLANK OR WRONGLY FILLED IN EITHER PART-I OR PART-II OF THE FORM AS THE INFORMATION FURNISHED THEREIN WOULD BE USED FOR DECIDING THE ELIGIBILITY AND SUITABILITY OF THE CANDIDATES FOR BEING CALLED FOR THE INTERVIEW. APPLICATIONS NOT FILLED CORRECTLY, COMPLETELY AND AS PER THE INSTRUCTIONS IN BOTH PART-I AND PART-II ARE LIABLE TO BE REJECTED AND THE ONUS OF SUCH REJECTION WOULD BE ON THE CANDIDATE HIMSELF/HERSELF. THE COMMISSION WILL NOT ENTERTAIN ANY CLAIM AFTER SUCH REJECTION.

3) Copies of the certificates including mark-sheets should be attached in support of information given in the form wherever necessary. Any information contained in the attached certificates shall not be considered unless it is claimed in the application form.

4) Fee amount is Rs.50/- payable in the shape of CENTRAL RECRUITMENT FEE STAMP ONLY. NO OTHER MODE OF PAYMENT IS ACCEPTABLE.

5) For details of Recruitment Fee Concessions to specified categories of applicants, kindly refer to Instruction No.4 in the “Instructions and Additional Information to Candidates for Recruitment by Selection” published in the respective issue of the Employment News and available on this website.

The application form for candidates applying to the posts under “Recruitment by Selection” consists of Two Parts namely Part-I and Part-II. The following guidelines are provided to help in filling up the application form.

Part- I ( Brief particulars of Candidates)

Col. No. 1 : Consists of Advt. No., Item No. and year
Please write Advt. No., Item No. and year in the appropriate boxes mentioned against each. Advt No. is published at the top of the advertisement. The Serial No. of the post that is published under a Particular Advertisement is called Item No.

Col No. 2 : Name of the Post applied for
Write the name of the post for which candidate is applying for (in capital letters only) as mentioned against the Item No.

Col No.3 : Full Name (in capital letters).
The boxes against this column are divided into three parts as follows:-
1st part relates to First name, 2nd part relates to Middle Name and the 3rd and final part relates to Surname.
Candidate should write his name in capital letters. He should leave one box blank between each part of the name. He should not write any word/s outside the boxes provided for the purpose. If there is change in the name vis-à-vis the earlier name then proper evidence/documentary proof should be furnished in this regard

Col. No. 4 (a) & (b) : Date of Birth of the candidate:-
Date of birth should be written both in figure(in Christian era ) and words clearly. The date of birth should be same as mentioned in Matriculation or equivalent certificate.

Col No. 5 : Gender of the candidate:-
Candidate should write for Male - '1' for Female- '2'

Col. No.6 Asks whether the candidate is Physically Handicapped or not:-
Candidate should write for Yes - '1' for No - '2'

Note:- Please see para 5(g) of “Instructions and Additional information to candidates for Recruitment by Selection” regarding age relaxation for physically handicapped candidates.

Col. No.7: Community to which candidate belongs:-

• Candidate should write for SC - '1'
• for ST- '2'
• for OBC - '3'
• for General (other than SC/ST/OBC) - '4'

Col. No. 8: Age relaxation:-
Candidates should write `1’ for yes and `2’ for No.
If answer of Col.8 is Yes. write `1’ in the box(boxes) against the relevant Category/Categories mentioned in the Application form i.e. A to E. For example if you are Central Govt servant write 1 in the box against item (A)
(Note : Employees of State Govt and Central /State Public Sector Undertakings do not fall under Cental Govt. Servants ).

If ex-serviceman, please indicate total no. of years of eligible service in the armed forces.

Col No.9 : Essential Educational Qualifications:
If the candidate possesses the essential educational qualification for the post applied for, he should write `1’ and if he does not possess the same he should write `2’ in the relevant Box.

Col No 10 (A) Relevant experience.
If the candidate possesses relevant experience, he should write `1’ and if he does not possess the same he should write `2’in the relevant Box.

Col 10 (B) If answer to Col 10 (A) is ‘1’ indicate the length of relevant experience as on closing date in the appropriate boxes provided for that.

Note : Even if experience is not prescribed for the post applied for, do indicate relevant experience, if you have any in col. 10(B)

Col. 11(A) Higher qualification (over and above the Essential Qualifications(like Ph./D, M.Phil, M. Tech/ME., M.D./M.S. etc,

If the candidate possesses any qualification higher than prescribed he should write 1 in the box and if no higher qualification is possessed he should write 2

11 (B) If answer to Col 11(A) is ‘1’ write –‘1’ in the relevant Box/Boxes. For example, if a candidate has an M.Phil and ME he should write 1 in both relevant boxes (do indicate all the higher qualification that you have)

Col . 12 Desirable Qualification:-
If the candidate possesses the Desirable Qualification for the post as mentioned in the advertisement he should write `1’. and if not he should write `2 ’.If no desirable qualification is mentioned in the advertisement, write`3’.

13 (A) Mode of Submission of Application.

Write 1 if application is submitted by Hand/Courier and 2 if submitted by Post/Reg Post/Speed Post.

Col 13 (B) If the answer to Col 13 (A) is ‘2’ indicate Region Code in the appropriate box.
The Region codes are as mentioned below :-

• '1' for ABROAD,
• '2' for NORTH EASTERN STATES,
• '3' for JAMMU & KASHMIR,
• '4' FOR LAHAUL & SPITI DISTRICT OF HIMACHAL PRADESH,
• '5' for SIKKIM,
• '6' for PANGI SUB-DIVISION OF CHAMBA,
• '7' for ANDAMAN AND NICOBAR ISLANDS,
• '8' for LAKSHADWEEP,
• '9' for ANY OTHER REGION OF INDIA.

Note : Candidate should note that the application must be signed by him/her, failing which the application will be rejected straight way and onus of such rejection would be on the candidates himself. The Commission will not entertain any claim after such rejection.

Regarding Advt. No. Item No.

Please write Advt. No., Item No. and year in the appropriate boxes mentioned against each. Advt No. is published at the top of the advertisement. The Serial No. of the post that is published under a Particular Advertisement is called Item No.

Col No. 1 : Name of the Post applied for
Write the name of the post for which candidate is applying for (in capital letters only). as mentioned against the Item No.

Col. 2 Address for Correspondence
Write complete address to which communication to be done(in capital letters)

Col 3. Citizenship
Note: Please see para 1 of “Instructions and Additional information to candidates for Recruitment by Selection”.

Col. 4 Father’s Name
Write Father's name in Capital letters.

Col.5 Date of declaration of Result of EQ (i) & EQ (ii)
Mention date of declaration of result of educational qualification as mentioned in advertisement under EQ(i) and , wherever applicable, EQ(ii)

Col.6 : Choice of Centre(if applicable ) Please write ‘NIL’

Col. 7 Details of Educational /Professional Qualification etc.
Please indicate all the qualifications in chronological order starting from EQ(i) Degree examination onwards.

Col.8 Details of Employment :-
Mention the details of all the relevant experience whether possessed before or after acquisition of EQ(i) in chronological order.

NOTE : The experience certificates should also contain details regarding name of the Office/Instt./Firms, etc post held, nature of employment, experience from date to date, period of experience, pay scale/pay drawn etc. and nature of duties performed. The certificate should be issued on letter head or duly stamped by the competent authority.

Col.9 Postal address of the present employer
Indicate complete address of the present employer where your are presently working as on closing date (if applicable).

Col.10 :- Date of completion of Compulsory Rotating Internship
To be filled in case of medical post only. otherwise write ‘NA’

Col- 11:-
If the candidate wants to indicate any other relevant information, he can attach separate sheets.

Col-12. Details of Enclosures
Mention the name/s of all the documents attached with the application.

Note : The declaration should be signed by each candidates. Unsigned declaration/Unsigned application will be straightaway rejected.

NOTE : I : Mention the name/s of all the documents attached with the application. The copies of the documents including date of birth certificate, Caste Certificate, education Certificates, experience Certificate etc, should be attested by a Gazetted Officer or self certified. The candidates should note that Admit Cards are not accepted as a proof of Date of Birth. Date of Birth as mentioned in the matriculation Certificate or High School Certificate or School leaving Certificate or equivalent is only acceptable in support of their age.

NOTE :II: The caste/community certificate for claiming age relaxation etc should be in the prescribed format, mentioning full details regarding name of the Caste, Act/Order under which the same is recognised, details of village/town, where the candidate is ordinarily a resident of and also the para of `Creamy Layer” in case of OBC candidates. The prescribed format for these certificates are available on this website.

See Also: How To Fill UPSC 2010 Application Form

Sample Application Form
Click here for Part-I  | Click here for Part-II